IR@NPL is Providing service to the NPL Scientist and members of its community for the management, preservation and dissemination of digital materials created by the institution and its community members. IR@NPL is an online, open access archive of research output by the NPL researchers, and includes Journals article/ research papers, conference papers, technical reports, preprints, technical bulletin, NPL annual reports, golden jubilee document, sameeksha, book chapters, Presentation materials and associated data. Any kind of material can be considered for submission as long as it is unclassified research output or data.

Metadata Policy for information describing items in the repository

1. Anyone may access the metadata free of charge.
2. The metadata may be re-used in any medium without prior permission for not-for-profit purposes provided the OAI Identifier or a link to the original metadata record are given.
3. The metadata must not be re-used in any medium for commercial purposes without formal permission.

Data Policy for full-text and other full data items

1. Anyone may access full items free of charge.
2. Copies of full items generally can be:
(a) reproduced, displayed or performed, given to third parties, and stored in a database in any format or medium.
(b) for personal research or study, educational, or not-for-profit purposes without prior permission or charge.
(a) the authors, title and full bibliographic details are given
(b) a hyperlink and/or URL are given for the original metadata page
(c) the content is not changed in any way
3. Full items must not be harvested by robots except transiently for full-text indexing or citation analysis
4. Full items must not be sold commercially in any format or medium without formal permission of the copyright holders.
5. Some full items are individually tagged with different rights permissions and conditions.
6. This repository is not the publisher; it is merely the online archive.
7. Mention of IR@NPL is appreciated but not mandatory.

Content Policy for types of document & data set held

1. This is an institutional or departmental repository.
2. IR@NPL is restricted to:
(a) Journal articles
(b) Bibliographic references
(c) Conference and workshop papers
(d) Theses and dissertations
(e) Unpublished reports and working papers
(f) Books, chapters and sections
(g) Multimedia and audio-visual materials
(h) Patents
(i) Special materials: technical reports, preprints, technical bulletin, NPL annual reports, golden jubilee document, sameeksha etc.
3. Deposited items may include:
(a) submitted versions (as sent to journals for peer-review)
(b) accepted versions (author's final peer-reviewed drafts)
4. Items are individually tagged with their version type and date.
5. Principal Languages: English; Hindi; Punjabi; Urdu.

Submission Policy concerning depositors, quality & copyright

1. Items may only be deposited by accredited members, academic staff, registered students, and employees of the institution, or their delegated agents.
2. Authors may only submit their own work for archiving.
3. Eligible depositors must deposit bibliographic metadata for all their publications.
4. Eligible depositors must deposit full texts of all their publications.
5. The administrator only vets items for the eligibility of authors/depositors
6. The validity and authenticity of the content of submissions is the sole responsibility of the depositor.
7. Items can be deposited at any time, but will not be made publicly visible until any publishers' or funders' embargo period has expired.
8. If IR@NPL receives proof of copyright violation, the relevant item will be removed immediately.

Preservation Policy

1. Items will be retained indefinitely.
2. IR@NPL will try to ensure continued readability and accessibility.
3. IR@NPL regularly backs up its files according to current best practice.
4. The original bit stream is retained for all items, in addition to any upgraded formats.
5. Items may not normally be removed from IR@NPL.
6. Acceptable reasons for withdrawal include:
(a) Journal publishers' rules
(b) Proven copyright violation or plagiarism
(c) Legal requirements and proven violations
(d) National Security
(e) Falsified research
7. Withdrawn items are not deleted per se, but are removed from public view.
8. Withdrawn items' identifiers/URLs are retained indefinitely.
9. URLs will continue to point to 'tombstone' citations, to avoid broken links and to retain item histories.
10. Changes to deposited items are not permitted.
11. Errata and corrigenda lists may be included with the original record if required.
12. If necessary, an updated version may be deposited.
13. In the event of IR@NPL being closed down, the database will be transferred to another appropriate archive.